Software

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Background

In the oil and gas sector, effective complaint resolution is critical—not just for maintaining operational efficiency, but also for ensuring safety compliance and stakeholder trust. Our client, a large multi-site energy company, faced challenges with fragmented reporting systems, delayed response times, and a lack of visibility into complaint trends across departments and sites.

 

They needed a centralised, intelligent platform where staff could log, track, and resolve complaints with full traceability and speed—across field units, regional offices, and the head office.

 

  • Industry: Oil & Gas
  • Solution Type: Complaint Management System
  • Platform: Web Dashboard + Mobile PWA
  • Services Provided: Workflow Design, App Development, ERP Integration, Secure Data Handling, Real-Time Reporting

Objectives

  • icon Build a centralised digital platform for internal and external complaint logging
  • icon Ensure complaints are auto-routed based on type, department, or location
  • icon Enable real-time status tracking and SLA-based escalations
  • icon Provide robust reporting for audits and compliance teams
  • icon Support mobile access for field staff and remote sites
  • icon Integrate with existing ERP and incident management systems

Our Solution

We developed a secure and scalable complaint management system designed specifically for
oil and gas environments—balancing usability, accountability, and regulatory compliance.

Key Features:

Multi-Channel Intake

Complaints can be submitted via web dashboard or mobile PWA, with support for
attachments like images, documents, or video clips.

Smart Routing Engine

Automatically assigns tickets to the right department or location based on predefined logic
(e.g. HSE, HR, Operations, Maintenance).

 

Real-Time Dashboards

Admins and managers get a live view of complaints by type, location, SLA status, and
resolution timelines.

 

Mobile-Friendly Interface

Designed for use in field conditions, workers can log complaints even with limited
connectivity (offline mode supported).

 

In-App Notifications

Real-time alerts for escalations, updates, and new assignments.

 

Audit & Compliance Trails

Time-stamped logs, resolution history, and user activity reports—fully exportable for audits
and board reporting.

 

Role-Based Access

Separate views and permissions for field users, department heads, compliance officers, and
executive teams.

 

ERP Integration

Sync with the company’s internal ERP for user data, asset references, and incident crosschecking.

Impact:

  • 35% faster resolution times across all departments within the first quarter
  • 100% traceability of complaints, enabling better audit outcomes
  •  Reduction in compliance risks, with standardised workflows and escalations
  •  Mobile adoption by 70% of field staff, improving reporting from remote sites
  • Executive dashboards used weekly by leadership for trend analysis and decisionmaking

Technologies Used:

Frontend: React.js (Web), Flutter PWA (Mobile)
Backend: Node.js + Express
Database: PostgreSQL
Hosting: AWS with auto-scaling
Notifications: Firebase Cloud Messaging + Email Alerts
Integrations: Twilio (SMS), ERP APIs, Document Management
Security: JWT authentication, 2FA, data encryption at rest & in transit

Conclusion:

This custom complaint management platform transformed a reactive, paper-heavy process into a proactive, data-driven system. With faster response times, clear accountability, and powerful reporting, the solution empowered the client’s teams to not only resolve issues efficiently—but to identify root causes and prevent them.

From offshore platforms to regional control centres, the system now serves as a critical part of the company’s safety and operations ecosystem.